Assistant Director of HRIS & IT Projects – Human Resources and Computing and Technology Services
Salary: Commensurate with experience
Benefits: Generous
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Human Resources and Computing and Technology Services
Position Status: Full-time
Hours: Varied
Position Number: 230506/10-1004
FLSA Status: Exempt
POSITION
SUMMARY:
Under the direction of the
AVP of HRIS (HR) and the Senior Director
of Administrative Applications (CTS), this
position will assist in leading and managing Human Resources Information
Systems (HRIS) working closely with the AVP for HRIS and the CTS Senior Director
of Administrative Applications. This includes evaluating, researching,
selecting, designing, testing, and implementing leading-edge systems. This
position will also support running efficient and cost-effective HRIS services
and operations to meet current and future service needs of Duquesne University. The HRIS Assistant Director will collaborate with leaders across Human Resources,
CTS and other key stakeholders at the University to identify opportunities to
advance systems and analytics, streamline processes, and improve overall HRIS
and IT services.
In this role, the Assistant Director of HRIS and IT Projects will
help to identify, develop, and implement industry-tested best practices in a
decentralized higher education environment, collaborating effectively with a
broad array of partners, and deliver timely solutions of varied complexity and
scope. Creativity, the ability to solve problems, be adaptable, and willingness
to learn and grow are expected attributes in support the University’s Mission
and the strategic plans of HR and CTS.
DUTIES
AND RESPONSIBILITIES:
Collaborates in managing HRIS technology services
working closely with the AVP of HRIS and other HRIS staff members. In
conjunction with HR and CTS Leadership, provides support of Human Resources IT
applications and services. This includes planning
and implementing system enhancements, performing upgrades, and developing
integrations of HR Systems. In this
role, the Assistant Director will also serve as a backup to the AVP of HRIS for
activities including bi-weekly pay processing.
In
cooperation with the CTS Project and Portfolio Management Office (PPMO),
manages HR Technology-related projects, determined jointly by HR and CTS
leadership. This inclues all project life cycle stages from initial evaluation
through delivery of services and completion of project. Project management duties may also include
projects not assigned to the manager’s specific team. Projects may involve personnel from
departments throughout the institution.
Researches future direction of the
technology assigned to the team. Develops short and long-term strategic plans based on the research. Actively participates in the development of
the overall departmental and university strategic plans. Develops long-term technology and
resource plans for implementation and support of business functionality.
Assists in
managing vendor relationships from initial vendor evaluation through product
support. Works with vendors to assure
Duquesne receives the highest level of support for products and services that
are acquired. Develops vendor
relationships to assure that critical issues are addressed in a timely fashion.
This includes coordination and support of audits with outside regulators and
internal audit.
Engages in university-wide
enterprise application planning, deployment, and support; participates in CTS
leadership and planning discussions, including weekly Change and Project
Portfolio reviews, CTS Management meetings, and Administrative Applications
Directorate leadership meetings.
Reviews,
develops, and updates human resources business processes, procedures, and
short-term and long-term strategies and plans to align with system requirements working closely with HR Leadership.
Performs related duties as
assigned by AVP of HRIS (HR) and the Senior Director
of Administrative Applications (CTS).
Completes other
duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor’s degree in Business, Human Resources, or IT from an accredited
institution and 5-8 years of work-related experience.
Preferred qualifications:
MBA, Master’s Degree in HR or technology-related field of study.
PHR, SHRM-CP
preferred.
The following
experience may substitute for some of the above education:
An IT professional with
experience managing HR technology projects consistent with the job requirements
may qualify.
Experience in higher
education and/or decentralized, complex organizations preferred.
Banner, Cognos,
Cornerstone and other HRIS system implementation experience preferred.
Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following:
Knowledge
of a wide range of HR technology functions, ERP and HR systems background, and
reporting and business intelligence experience required.
Prior
knowledge and experience with analysis, accounting, pay processing, audit,
documentation, and systems testing.
Previous project management
/project process knowledge and experience.
Prior
experience with vendor relationship management.
SQL
coding and database structure experience.
Additional
payroll systems experience, higher education experience and prior work
experience with Ellucian Banner and Cognos highly preferred.
Excellent
technical and non-technical communications.
Knowledge of MS Office Suite and HRIS systems, including Ellucian Banner,
Cognos, and Cornerstone is preferred.
Ability
to work creatively, collaboratively, and effectively across a wide range of
stakeholders at the University, including the HR and CTS teams, vendors, and
other key constituencies.
Ability
to communicate effectively in person and in writing with all levels of the
organization and with diverse constituencies.
Ability
to work independently and as an effective team member.
Excellent
judgment, organizational, and interpersonal skills.
Ability to collaborate with HR partners and domain experts
regarding specific functional areas within all HR systems.
Ability to critically assess current programs and policies in
order to ensure programs are meeting HR, CTS, and University community needs.
Ability to adapt to a variety of situations and audiences.
Software as a solution experience; Ellucian Banner,
Cognos, Cornerstone experience is preferred.
Familiarity with end-to-end life cycle processing including
recruiting, onboarding, employee data, integrations and reporting.
Experience managing IT related projects.
Experience supporting payroll systems and third-party vendor
systems.
Commitment to diversity and inclusion
and recognition of the need of each individual to be treated with dignity and
respect as it relates to diversity in general and the Mission of the University
specifically.
Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others).
Ability to
establish and maintain effective working relationships with the University
Community.
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.
APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.