Administrative Assistant – Department of Public Safety
Salary: $22.00 per hour - $24.52 per hour
Benefits: Generous benefits include paid time off including holidays and vacation,
retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Department of Public Safety
Position Status: Full-time
Hours: Varied
Position Number: 000539/30-440
FLSA Status: Non-exempt
POSITION
SUMMARY:
This is a highly skilled
professional administrative position requiring the exercise of considerable
initiative, independent judgment and the maintenance of confidential and
sensitive information. The successful
candidate will be responsible for the performance of advanced assignments and
special projects in support of Public Safety personnel and will support the
Business Office through various administrative functions. The position reports to the Business Manager
of Public Safety.
DUTIES AND RESPONSIBILITIES:
Monitors work schedules, compiles time
records for employees and enters hours worked in Kronos and Banner for
processing of biweekly payroll for administrators and Union employees.
Maintains leave balances for employees
of two Unions, including sick, vacation, personal and compensation time.
Processes
police reports daily using Automated Records Management System (ARMS).
Collects,
processes and maintains citation files.
Performs
all purchasing functions required within the department, orders supplies and
controls inventory.
Prepares
authorized payment reports and monitors office expenditures.
Supervises
one student aide.
Oversees
and manages internal work order requests for Facilities Management, Printing
& Graphics and Mailing Services.
Receives
incoming phone calls and mail.
Interfaces with students, parents, staff and
faculty in a professional and confidential manner.
Prepares and
maintains confidential data in accordance with established policies and
procedures.
Works directly with the Business Manager to
provide continuity in the management of day-to-day operations of the Public
Safety Business Office. Assists the
Business Manager with special projects and initiatives.
Performs
other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Associate’s degree from
an accredited institution.
2-4 years of
relevant work experience.
Preferred qualifications:
Previous higher
education experience.
Knowledge of
Kronos and Banner Systems.
Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following:
Proficient in Microsoft Office Suite.
Ability to communicate effectively.
Ability to work independently.
Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others).
Ability to
establish and maintain effective working relationships with the University
Community.
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.
APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.