Assistant Director of Advancement Services and Fund Management – Advancement Services
Salary: Commensurate with experience
Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Advancement Services
Position Status: Full-time
Hours: Varied
Position Number: 237706/10-1018
FLSA Status: Exempt
POSITION SUMMARY:
This position is responsible for working directly with the Controller’s Department on creating all new gift accounts, transferring of gift funds, reconciling of monthly pledge status report and providing pledge aging information to comply with FASB requirements and the yearly audit. It also maintains and reconciles a variety of monthly financial reports including receipted gifts, pledge status, scholarship, donor counts and University Advancement suspense accounts. Additionally, the position prepares coding and gift account assignments on all designation restrictions maintained in the Banner Funds file and Maintains documentation on all gift and fund agreements to support yearly audit review and a variety of financial reports for annual and campaign fundraising.
DUTIES AND RESPONSIBILITIES:
Works directly with the Controller’s Department on creating all new gift accounts, transferring of gift funds, reconciling of monthly pledge status report and providing pledge aging information to comply with FASB requirements and the yearly audit.
Maintains documentation on all gift and fund agreements to support yearly audit review and a variety of financial reports for annual and campaign fundraising as well as maintaining the documentation and training materials needed to support Slate for Advancement.
Maintains and reconciles a variety of monthly financial reports including receipted gifts, pledge status, scholarship, donor counts and University Advancement suspense accounts.
Performs all processing necessary to track pledge fulfillment for Annual, Major and Campaign commitments through the Banner pledge reminder program.
Participates in the planning, directing and supervising of the Advancement Services Department in its support of fund raising and alumni activities.
Prepares coding and gift account assignments on all designation restrictions maintained in the Banner Funds file.
Assists with other office projects or functions, as the Director deems necessary.
Completes other duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor’s degree an accredited institution and 3-5 years of work-related experience.
Required experience in maintaining and reconciling financial reports, creating and managing new gift accounts and assisting with audits in a business/accounting setting as well as maintaining corresponding documentation.
Preferred qualifications:
Master’s degree from an accredited institution.
Preferred experience with planning and directing a fundraising department.
An understanding of the University Advancement division and Slate for Advancement system is also preferred.
Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:
Successful candidates for this position will have an educational background in any applicable field of study as well as work experience in creating and maintaining useful and reliable documentation, reconciling financial reports, creating and managing new gift accounts and assisting with audits in a business/accounting setting.
Possess strong communication skills and a collaborative effort are necessary to successfully work with other University partners.
Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
APPLICATION INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.