Administrative Assistant – Medical Education
Salary:
Commensurate with experience
Benefits: Generous
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: College of Medicine
Position Status:
Full-time
Hours:
Varied
Position Number: 000635/30-0465
FLSA Status: Non-exempt
POSITION
SUMMARY:
As the primary
customer service representative for the office, this person will serve as first
point of contact with the Office of Medical Education. As a result, this
individual will direct incoming calls to the appropriate person or department,
respond to incoming departmental emails, assist with the development and
implementation of academic and curricular schedules, take meeting notes as
needed, and follow up with phone calls, emails, and official written
communications.
DUTIES
AND RESPONSIBILITIES:
Direct incoming calls to the appropriate person or department, respond to
incoming departmental emails, assist with the development and implementation of
academic and curricular schedules, take meeting notes as needed, and follow up
with phone calls, emails, and official written communications.
Assists with the
daily operation of the curriculum for the first and second year, including the
recording of lectures and taking attendance; assists with the proctoring of all
exams and quizzes; assists with the management of the first- and second-year Canvas
courses; assists with updating and managing DUQCOM’s curriculum map in One45.
Attends
department meetings, records minutes, and provides updates as needed.
Picks up and
distributes mail.
Processes all
department purchase invoices.
Works collaboratively with other departments throughout the College and
on-campus.
Works
collaboratively with other administrative assistants throughout the College and
on-campus;
Works collaboratively with other departments throughout the College
and on-campus.
Completes other
duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor’s degree in English, communication, business or a related field from
an accredited institution.
1-3 years of related work experience.
Alternately, the
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
following:
Experience and
training in an office environment, with knowledge, skills and abilities
required to perform the essential job functions. This includes demonstrated
proficiency with current Microsoft Office Suite: Word, Excel, PowerPoint,
Teams, Access, and Publisher as well as Outlook e-mail.
Willingness and
ability to utilize new technologies relevant to the position.
Knowledge of, or
the ability to learn internal University and COM systems including WebAdmit,
Slate, Chrome River, Banner, Canvas, and others.
Excellent
organizational skills, accuracy, diplomacy, and good interpersonal skills.
The candidate
will exhibit independence and working within established policies, while
cooperating with other staff of the COM and the University, in support of their
missions.
This position
requires a high level of administrative and customer service support skills, as
the position requires extensive contact with students, faculty, and staff.
Scheduling
flexibility is a must. Overtime may be required during peak event times during
the year.
Must be mobile
and have the ability to lift up to 25 pounds. It requires the ability to travel
and enter facilities which may not be ADA compliant.
Ability to establish and maintain effective working relationships with the
University Community.
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.
APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.