Job Details

Salary:                Commensurate with experience
Benefits:            Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents.  Details at www.duq.edu/benefits
Location:          Procurement & Payment Services
Position Status:        Full-time                                             
Hours:                      Varied
Position Number:       246601/10-1100             
FLSA Status:           Exempt  

POSITION SUMMARY:

The Accounts Payable Supervisor serves as an administrative professional supporting the University’s accounts payable process. This position ensures accounts payable transactions are processed accurately and timely in accordance with established university policies and procedures as well as applicable laws. In addition, the incumbent will provide exceptional customer service in the role of liaison with departments, employees, and vendors for inquiries and problem resolution related to accounts payable. The Accounts Payable (AP) supervisor will direct and supervise a staff of two senior accounting clerks in all phases of the accounts payable function. In addition, will also be primarily responsible for non-scheduled and confidential payments, and the monthly and year-end 1099 processes (i.e. identifying vendors, requesting appropriate forms, maintaining database and issuing 1099’s) and other required tax filings. This role will also serve as the primary contact with the Controller’s Office in the collection of AP items for audit and tax purposes.

DUTIES AND RESPONSIBILITIES:

Responsible for the direct oversight and supervision of the daily execution of all accounts payable activities and staff (2 FTE) which includes the distribution among the AP team of payment inquiries from both internal and external stakeholders; and weekly check runs. Analyzes, resolves and answers complex or difficult questions presented by stakeholders or team members.

Responsible for the daily balancing of all voucher registers. Responsible for the supervision of the weekly check run process and balancing, including but not limited to the printing of checks and submission of the check and ACH file to the bank.

Responsible for the review and execution of payments such as; authorized payments, non-scheduled payroll authorizations, utility, medical, and other highly sensitive payments.

Responsible for the monthly and year-end 1099 processes (e.g. identifying vendors, requesting appropriate forms, maintaining database and issuing 1099’s)

Assists in the development and management of departmental performance metrics (payment issues, executed transactions, payment reissues, etc.). Ensuring the document retention practices are kept up to date according to university policy. Analyze existing policies and procedures and bring forth recommendations for process improvements, as well as ensure adherence of these policies by the campus community in compliance with both federal and state regulations

Collaborates and assists the director of Payment and Procurement Services and the Controller’s Office in the gathering and investigation of financial and audit related matters. Assists in the gathering and reporting of year-end data, and testing of updates to the Accounts Payable Module of the University’s ERP System

Serves as a backup to the senior accounting clerks as necessary.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree in accounting degree or a related field from an accredited institution. 

3-5 years of relevant work experience.

Experience working in an accounts payable environment.


Familiar with Federal, state, and other taxing bodies regulations pertaining to the accounts payable function.

Preferred qualifications:

Higher education experience.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: 

Strong communications skills both oral and written as a way to deliver superior customer service. 

Proficient Microsoft Office skills (Word, PowerPoint, Excel, Outlook, etc.).

Ability to work independently and with a team.

Strong leadership skills with the ability to take and give direction.

Strong attention to detail with the ability to work under pressure and meet deadlines.

Ability to think critically

Ability to use conceptual, technical, and analytical skills in innovative and creative ways to develop effective solutions and recommendations

Maintain integrity and security of data by following internal processes and controls

Ability to establish and maintain effective working relationships within and outside the work group

Ability to establish and maintain effective working relationships with the University Community.

Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.