Administrative Assistant - Residence Life
Location: Residence Life – Assumption Hall/DU
Position Number: 30-299 /
– F 8:30 a.m. – 4:30 p.m.
Administrative Assistant is responsible to the Resident Director of a
Living/Learning Center for providing secretarial and clerical services. Works under the direct supervision of the
Resident Director of the assigned Living/Learning Center and the Associate
Director of Duquesne CARES (Alcohol and Drug Prevention Program) as well as the
Central Office Staff.
COVID-19 Condition of
As a condition of employment,
Duquesne University requires all new employees —full-time and part-time,
including adjunct faculty—to get a COVID-19 vaccine and provide proof of their
vaccination upon commencement of employment.
New employees requesting a
religious or documented medical exemption from the vaccine must complete and
submit a Duquesne University exemption request form for review and approval. To
receive the appropriate exemption request form, contact email@example.com.
Employees with approved exemptions will be required to be tested on a regular
Duties and Responsibilities:
assistance to the department by screening calls, visitors and mail.
appointments for the Resident Director and the Duquesne CARES Program.
letters and general correspondence; working from rough drafts, verbal
instructions or established procedures.
responsible public relations duties through contacts and associations with
students, University officials, parents and visitors; acts in a liaison
capacity for the administrator and department.
to and/or refers student concerns.
reports and assists in maintaining programming budget.
with preparation of Grant reports required by Duquesne CARES.
weekly updates of occupancy of Living/Learning Center.
departmental meetings and University functions as required.
any additional duties and responsibilities that may be assigned by the Resident
Director/Associate Director of DU CARES or Central Office Staff.
computer technology, business education, or other relevant area.
diploma or equivalent.
2-3 years of related responsible and varied administrative support experience.
the successful candidate may possess any equivalent combination of experience
and training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
in the use of computers, including Microsoft Word and Excel.
with spreadsheets and databases.
keep complex accurate records and files, to assemble and organize data, and to
prepare reports from such records.
effectively communicate ideas, both orally and in writing.
of the policies, regulations, and procedures of the department as well as the
work independently on responsible and confidential assignments and secretarial
to the need of each individual to be treated with dignity and respect as it
relates to diversity in general and the Mission of the University specifically.
to establish and maintain effective working relationships with the University
to contribute actively to the University Mission and to respect the Spiritan
Catholic identity of Duquesne University. The Mission is implemented
through a commitment to academic excellence, a spirit of service, moral and
spiritual values, sensitivity to world concerns, and an ecumenical campus
are asked to submit a resume, cover letter, and contact information for three
its mission and ecumenical in spirit, Duquesne University values equality of
opportunity as an educational institution and as an employer. We aspire to
attract and sustain a diverse faculty and staff that reflects contemporary
society, serves our academic goals and enriches our campus community. We
particularly encourage applications from members of underrepresented groups and
support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
applicants for this position to learn more about our university and its
Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in
1878 by its sponsoring religious community, the Congregation of the Holy
Spirit. Duquesne University is Catholic in mission and ecumenical in
spirit. Motivated by its Catholic identity, Duquesne values equality of
opportunity both as an educational institution and as an employer.