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Administrative Assistant - Residence Life

Salary:                             $17.00/hour
Location:                        Residence Life – Assumption Hall/DU Cares
Position Status:            Full-time
Position Number:        30-299 / 002308
Hours:M – F 8:30 a.m. – 4:30 p.m.       
FLSA Status:                   Non-exempt   

Position Summary:

The Administrative Assistant is responsible to the Resident Director of a Living/Learning Center for providing secretarial and clerical services.  Works under the direct supervision of the Resident Director of the assigned Living/Learning Center and the Associate Director of Duquesne CARES (Alcohol and Drug Prevention Program) as well as the Central Office Staff. 

COVID-19 Condition of Employment:

As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.

New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact hrservices@duq.edu. Employees with approved exemptions will be required to be tested on a regular basis.

Duties and Responsibilities:


Provides assistance to the department by screening calls, visitors and mail.

Schedules appointments for the Resident Director and the Duquesne CARES Program.

Answers letters and general correspondence; working from rough drafts, verbal instructions or established procedures.

Performs responsible public relations duties through contacts and associations with students, University officials, parents and visitors; acts in a liaison capacity for the administrator and department.

Responds to and/or refers student concerns.

Prepares reports and assists in maintaining programming budget.

Assists with preparation of Grant reports required by Duquesne CARES.

Provides weekly updates of occupancy of Living/Learning Center.

Attends departmental meetings and University functions as required.

Assumes any additional duties and responsibilities that may be assigned by the Resident Director/Associate Director of DU CARES or Central Office Staff.

REQUIREMENTS:

Preferred Qualifications:

Coursework in computer technology, business education, or other relevant area.

Minimum Qualifications:

High school diploma or equivalent.
2-3 years of related responsible and varied administrative support experience.

Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following:

Proficiency in the use of computers, including Microsoft Word and Excel.

Experience working with spreadsheets and databases.

Ability to keep complex accurate records and files, to assemble and organize data, and to prepare reports from such records.

Ability to effectively communicate ideas, both orally and in writing.

Considerable knowledge of the policies, regulations, and procedures of the department as well as the University.

Ability to work independently on responsible and confidential assignments and secretarial tasks.
Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically.

Ability to establish and maintain effective working relationships with the University Community.

Willingness to contribute actively to the University Mission and to respect the Spiritan Catholic identity of Duquesne University.  The Mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.

APPLICATION INSTRUCTIONS:

Applicants are asked to submit a resume, cover letter, and contact information for three professional references.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.

Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.