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Administrative Assistant - School of Law

Salary: Commensurate with experience
Location: School of Law – Academic Division
Position Status: Full-time
Hours: 35 hours/week – Monday to Friday (8:30 am to 4:30 pm)
Position Number: 000499 / Requisition Number: 30-301
FLSA Status: Non-exempt


POSITION:

To provide Administrative Assistant support to twelve (12) faculty members, primarily with teaching efforts.  Work in collaboration with colleagues in the offices of the Registar, Dean’s Office, Business Office, Information Technology, Marketing, Facilities Maintenance, Law Alumni, Law Library, Career Services, and Admissions.  Work with Associate Dean of Faculty Scholarship to facilitate faculty scholarship reporting and programs, and budget tracking for Mansmann Chair funds.  Assist with law graduation and Self-Study accreditation process.  Report expenses and maintain financial records.

COVID-19 Condition of Employment:

As a condition of employment, Duquesne University requires all new employees —full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine and provide proof of their vaccination upon commencement of employment.

New employees requesting a religious or documented medical exemption from the vaccine must complete and submit a Duquesne University exemption request form for review and approval. To receive the appropriate exemption request form, contact hrservices@duq.edu. Employees with approved exemptions will be required to be tested on a regular basis.

DUTIES AND RESPONSIBILITIES:

Supports law school faculty members with teaching efforts including preparing, formatting, and proofreading course materials. Use Blackboard, Zoom, Microsoft Online, and box.com, among other platforms.

Supports faculty with administrative tasks relating to travel, expense reporting, updating the Sedona database of faculty scholarship journals and member lists, typing and proofreading faculty scholarly works, and assisting with grant applications.

Supports law school faculty members with exam and final paper/project processing and grading, using Blackboard, Zoom, PrintX-ExamSoft, Microsoft Online, and box.com.

Communicates with students, staff, and visitors, in person, via email and phone.

Updates and organizes digital files with standard naming conventions and transfer files to current technology by eliminating flash drives and paper files, and transferring files to shared drives.

REQUIREMENTS:

Associate’s degree in a liberal arts or business management discipline is recommended.

Requires 1 - 3 years of advanced clerical and administrative work experience.

Intermediate abilities in oral and written communication, initiative, problem solving, collaboration, teamwork, customer service, and adaptability.

Intermediate ability to make sound decisions, maintain confidentiality, use discretion, and prioritize.

Intermediate experience in working with general office documents and preferably, with course-related materials.

Intermediate experience in project and process management.

Intermediate experience in Microsoft Office applications or a similar suite of programs, such as for text, spreadsheet, images, scheduling, and e-mail applications.

APPLICATION INSTRUCTIONS:

Interested candidates must submit a cover letter, resume, and contact information for three professional references to receive full and immediate consideration.

Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).

We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.


Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.