Assistant Director - Undergraduate Admissions
Commensurate with experience
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Enrollment Management Group
Position Number: 10-693/235507
FLSA Status: Exempt
The successful candidate will be a naturally persuasive,
creative problem solver who thrives in a fast-paced environment with
occasionally non-standard or varied working hours, a self-motivated,
enthusiastic, goal-oriented individual with superior presentation,
organizational, and interpersonal skills and who demonstrates the ability to
follow direction, problem solve, manage multiple priorities and meet goals.
This is a sales-like admissions and prospect management approach to a
designated recruitment territory in an environment where recruiters are
responsible for reaching enrollment and net revenue goals assigned to them.
Daily responsibilities include communication with
prospective students via phone, text messaging, personal emails, handwritten
notes, individual appointments (in-person and virtual), and group
presentations. This position requires also requires recruitment travel.
The Assistant Director serves as a representative of
Duquesne University at both on- and off-campus recruitment events, helps to
design, implement and execute undergraduate recruitment strategies and manages
long-term admission goals in an assigned area as directed by the Admissions
As a condition of employment, Duquesne University requires all new employees
—full-time and part-time, including adjunct faculty—to get a COVID-19 vaccine
and provide proof of their vaccination upon commencement of employment.
New employees requesting a religious or documented medical exemption from the
vaccine must complete and submit a Duquesne University exemption request form
for review and approval. To receive the appropriate exemption request form,
contact firstname.lastname@example.org. Employees with approved exemptions will be required
to be tested on a regular basis.
Recruits undergraduate students and increases the
visibility of Duquesne University within recruitment territory in support
of enrollment objectives as determined by enrollment management
Communicates with a large volume of prospective
students via phone, text messaging, personal emails, handwritten notes,
individual appointments (in-person and virtual), group presentations and
the regular use of arsenal (both printed and web information as well as
facilitating connections with members of the campus community - i.e.,
faculty, alumni, current students, coaches and parents of current
Cultivates, engages, grades, persuades and closes
prospective students. Always qualifies conversations and generates next
steps (visit, apply, file FAFSA, submit enrollment deposit, submit housing
application, register for classes, etc.).
Makes financial planning/billing calls.
Develops meaningful relationships with alumni, school
counselors and other constituents in recruitment territory.
Demonstrates knowledge of and ability to effectively
communicate regarding all aspects of Duquesne University, including but
not limited to mission, core values, policies, academic programs, student
life, outcomes, athletics, housing, financial aid, billing, advising, etc.
Reports on a regular and ongoing basis to enrollment
management leadership regarding all recruitment activities utilizing data
from Banner, Slate, Power BI, etc.
Makes recommendations to improve recruitment tactics
and further develop visibility and recruitment strategy.
Coordinates and executes a recruitment travel schedule
inclusive of college fairs, high school visits and regional receptions.
Travel may occur on weekdays and weekends.
Projects and manages travel budget on a University
Responsible for the timely review of applications
within recruitment territory.
Evaluates first time applicants’ academic
credentials/participates in the admission decision-making process,
including the awarding of academic scholarships.
Reports on a regular and ongoing basis to enrollment
management leadership regarding the status of application review in
Performs other duties as assigned in support of a
dynamic, goal-oriented team.
Bachelor’s degree in a related field from an accredited institution.
1-3years of work experience.
Fluent in Spanish.
successful candidate may possess any equivalent combination of experience and
training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
A valid driver’s license is required.
planning and organizational skills to accommodate multiple priorities.
customer service, interpersonal and communication skills, both oral and
speaking and presentation skills.
analytical and problem-solving skills with the ability to prioritize work.
skills with proficiency in Microsoft Office Suite; experience with Banner,
Slate, social media and integrated database preferred.
Ability to think
strategically and work in a diverse environment both independently and as part
of a team.
Ability to lift
prospective student marketing materials (~30 pounds) and travel independently.
maintain a high energy level with an enthusiastic, positive approach creating
an excellent rapport with prospective students and their parents, team members
and other departments within the University community.
demeanor with the ability to deal with people in a courteous and tactful
fashion regardless of circumstances.
Ability to work
additional hours and weekends during peak recruitment periods.
Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University
community (students, faculty, staff and others).
establish and maintain effective working relationships with the University
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.