Assistant Buyer - Shared Services
Salary: Commensurate with experience
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Shared Services
Position Status: Full-time
Position Number: 005005/30-352
FLSA Status: Non-Exempt
Services Center (SSC) falls under the Business Services unit and is responsible
for the execution and oversight of all non-labor and labor transactions for a
variety of departments on campus (Facilities Management, Facilities Management
Stores, CTS, and HR), serving as a liaison between the department and central
departments (HR, Payroll, Controllers, Planning and Budgeting, etc.). The SSC
also provides strategy and guidance in the annual budget development process.
This role provides direct support
to the Buyer within Shared Services both operationally and strategically and
serves as a backup to the Buyer. Responsible for the reconciling of P-card
transactions made by the Buyer and Assistant Buyer. The position also oversees
the documentation retention process, receives materials as they are delivered,
and serves as a point of contact with vendors and internal stakeholders.
Reconciles credit card charges and open account billing for transactions initiated
by University Buyer.
Responsible for the recording of
all orders and maintain the retention of backup documentation of all materials
and supplies procured by University Buyer.
Assists with and provides coverage
when needed by soliciting bids, preparation of bids, and initiating orders of
materials and supplies in alignment with procurement practices.
with performing frequent inventory audit of on-hand supplies and materials.
for the creating and maintaining documentation related to operational
procedures and processes.
duties as assigned.
Associates Degree in
Business or a related field from an accredited institution.
management responsibility and/or handling of cash, credit card, or payment
Bachelor’s Degree in Business, Supply Chain, Accounting or Finance
in business related field like business administration, finance, accounting, or
supply chain preferred.
the successful candidate may possess any equivalent combination of experience
and training, which provides the knowledge, skills and abilities required to
perform the essential job functions. This includes, but is not limited to, the
customer service skills.
communication skills both verbal and written.
to collaborate with others and take initiative; creative and critical thinker.
in Microsoft Office Suite (Word, Excel, etc.); strong computer skills.
and ability to problem solve.
to work independently.
to the University’s values of diversity, equity and inclusion, and recognition
of the importance of treating each individual with dignity and respect
consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity
of the University community (students, faculty, staff and others).
Ability to establish and maintain effective working relationships with the
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.