Salary: Commensurate with experience
Benefits: Generous
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: Pharmacy
Position Status: Full-time (Grant Funded)
Hours: Varied
Position Number: 010109
FLSA Status: Non-exempt
POSITION
SUMMARY:
This grant funded position that will be evaluated yearly.
This position is responsible for maintaining and monitoring financial data
related to research accounts in the School of Pharmacy. Responsibilities
include the following:
Prepares and distributes
computer-generated monthly financial reports.
Analyzes, presents, and interprets the
financial reports to the Principal Investigator, Financial Manager, and
Director of Operations.
Assists in budget reconciliation,
expense reimbursement, and grant reporting according to DU and funding agency
guidelines.
Assists the PI with budget
projections.
Responsible for the processing of
orders, reconciliation of actual and encumbered expenditures, record-keeping,
processing journal entries and budget modifications as needed, and providing status
reports to the authorizer, the Financial Manager.
Provides regular budget monitoring to
investigate charge variances with expected costs.
Assists the Principal Investigator and
Financial Manager in monitoring grant end dates and reporting deadlines.
Serves as the liaison for research
accounting and purchasing.
Provides all necessary information to
the Human Resources Manager for hiring of grant-funded employees, including
terms of employment, and detailed position descriptions.
Ensures that the School is in
compliance with all accounting procedures.
DUTIES
AND RESPONSIBILITIES:
Supporting faculty and the Finance Manager in post-award grant staffing, grant
related purchasing, budget reconciliation, expense reimbursement, and grant
reporting according to DU and funding agency guidelines.
Assisting faculty with pre-award tasks
such as grant preparation and submission, working with faculty to develop and
plan grant submission timelines and budgets within agency guidelines.
Monitoring budgets and reporting
monthly to Grant PIs.
Administrative tasks including
maintaining office-filing systems using software such as Microsoft Word, Excel,
PowerPoint and Outlook; ordering laboratory and office supplies and
equipment.
Providing all necessary information to
Human Resources Manager for hiring of grant-funded employees, including terms
of employment, complete and accurate budget numbers and detailed position
descriptions
Completes other
duties as assigned.
REQUIREMENTS:
Minimum qualifications:
Bachelor’s degree in accounting, finance or a related field from an accredited institution.
2+ years of experience in financial support roles.
Experience with
financial reporting.
Alternately, the successful candidate may possess any equivalent combination of
experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following:
Knowledge of grant and contract management and compliance regulations.
Strong
organizational and multi-tasking abilities.
Ability to work
independently and as part of a team.
Excellent
communication and interpersonal skills.
Commitment to the University’s values of diversity, equity and inclusion, and
recognition of the importance of treating each individual with dignity and
respect consistent with the University’s Mission. Demonstrated experience with, and
understanding of, the broad diversity of the University community (students,
faculty, staff and others).
Ability to establish and maintain effective working relationships with the
University Community.
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an ecumenical
campus community.
APPLICATION
INSTRUCTIONS:
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
visiting http://www.duq.edu/about/mission-and-identity/mission-statement.
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.