Administrative Assistant, Graduate Programs – School of Nursing
Salary: $20.00 - $24.00 per hour
benefits include paid time off including holidays and vacation, retirement
match, and tuition remission for employee and dependents. Details at www.duq.edu/benefits
Location: School of Nursing
Position Status: Full-time ( 35 hours per
Position Number: 000482/30-392
FLSA Status: Non-exempt
This is a highly skilled
and diversified position which entails clerical, secretarial, logistics, and
planning skills. The Administrative Assistant will need to have the capacity to
work independently to prioritize among the needs of multiple projects, as well
as exercise considerable initiative. This position is responsible for the
primary functions of the graduate program. Key guidelines include PhD, MSN, DNP student and faculty handbooks,
School of Nursing policies and procedures, curriculum and program plans. Technical skills in the operation of dominant
software packages and knowledge of Duquesne University registration and budget
procedures are required. The primary contacts of the position are the School of
Nursing Chairs of Graduate Studies, Associate Dean for Student Services,
Graduate Advisors, SANE Coordinator, graduate faculty and the Director of
Business and Administration.
Provides clerical and secretarial support to the School
of Nursing Chairs of Graduate Studies.
support for graduate curriculum committees and other committees as assigned.
School of Nursing graduate faculty with budget, travel and supplies.
records and reports according to University guidelines.
Sexual Assault Nurse Examiner (SANE) program. Maintains Canvas site, process registration and payments.
program assignments and tracking of hours.
Chair and Student Services for support with student activities and issues as
assigned. Assist with Academic Standing letters.
scheduling, room assignments, logistical issues related to academic scheduling
for graduate programs. Assists with Doctoral and MSN orientation, residency
weeks and dissertation defenses.
schedule of courses, coordinating with School of Nursing and University
Registrar’s office. Maintains the course listings in Banner.
and processes associated with academic milestone events in graduate program
(topic/capstone approval, qualifying exam, dissertation defense, DNP capstone
Completes other duties as assigned.
Work requires an Associate’s Degree in business from an accredited institution
and 3-5 years of experience in a closely related field.
Bachelor’s degree from an
Prior experience supporting
senior management is preferred and highly desirable.
Alternately, the successful candidate may possess any equivalent combination of
experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following:
Ability to communicate effectively, both orally and in
skills with a customer service orientation
Ability to establish and maintain effective working
relationships with colleagues, community representatives and fellow employees
Ability to be a self-starter; excellent business skills
as well as knowledge of filing procedures and bookkeeping methods
Knowledge of computer applications (Word, Excel,
Microsoft Office Suite) and the University Banner system
Ability to work a flexible
schedule as needed in order to attend School events
Ability and willingness to
assist with other tasks as needed
Enthusiastically seeks out work and new
Shows interest and initiative in taking on new and challenging
Excellent organizational and problem-solving skills
Ability to initiate and
follow through with work responsibilities and to meet deadlines
Sensitivity to the need of each individual to be treated with
dignity and respect as it relates to diversity in general and the Mission of
the University specifically
Commitment to the
University’s values of diversity, equity and inclusion, and recognition of the
importance of treating each individual with dignity and respect consistent with
the University’s Mission. Demonstrated
experience with, and understanding of, the broad diversity of the University community
(students, faculty, staff and others)
establish and maintain effective working relationships with the University
Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.
Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values
equality of opportunity as an educational institution and as an employer. We
aspire to attract and sustain a diverse faculty and staff that reflects
contemporary society, serves our academic goals and enriches our campus
community. We particularly encourage applications from members of
underrepresented groups and support dual-career couples through our charter
membership in this
region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and
its Spiritan heritage by
Those invited to campus for an interview may be asked about ways in which they
see their talents contributing to the continued growth of our community and
furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community,
the Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.